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Stanford University Program Coordinator in Stanford, California

Program Coordinator

Vice Provost for Student Affairs, Stanford, California, United States



Post Date 1 day ago

Requisition # 92842

For the first two weeks of this job posting, we will only be reviewing applications of internal Stanford employees.

Stanford University has an immediate opening for a full-time Program Coordinatorto provide administrative support for the department administration function in Residential Education (ResEd) under direction from the Associate Dean & Director of Administration. Responsibilities include managing administrative logistics related to community outreach, maintaining relationships with campus partners, and keeping current records associated with the programs and projects they coordinate. The Program Coordinator also provides general support to Residential Education and the Dean of Students Office as assigned. The Program Coordinator is expected to anticipate the needs of the unit and the department administration function specifically, and to proactively solve problems and/or independently resolve issues.

Residential Education facilitates an undergraduate residential experience that fosters diversity, equity and inclusion, health and well-being, belonging and community, and intellectual and personal growth. ResEd oversees Stanford’s undergraduate residential community consisting of a total population of 6500+ students (96% of undergraduates for all four years) in 70+ student residences of various types (Resident Fellow-led or student-managed; all-frosh or upperclass; university themes, etc.) grouped into neighborhoods and staffed by 400+ residential student staff.

Inclusion and diversity are integral to Stanford’s commitment to excellence. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students and/or staff from diverse backgrounds, or incorporating diverse perspectives in their work.We seek candidates who can support ResEd’s mission andOur Most Important Work.

In this role, you will:

  • Independently implement, administer and evaluate day-to-day activities of the department administration function in Residential Education by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the function, Residential Education, and Student Affairs. This includes scheduling, organizing, and managing or supporting programs, activities, and events for the function/department; coordinating logistics; making arrangements with vendors; overseeing the production and distribution of materials; identifying appropriate funding sources; ensuring compliance with University, division, and department policies and procedures; and obtaining and sustaining the necessary resources and supplies.

  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the department administration function, Residential Education, and Student Affairs. This includes supporting assessment of the programs and projects of the department administration function for the purposes of review, reflection, analysis, and identification of trends, patterns, and best practices.

  • Analyze, uphold, and interpret policies; develop, revise and implement procedures for the department administration function. Make recommendations to the cognizant Associate Dean to clarify and refine policies, streamline and simplify processes, and redesign systems to improve efficiency and effectiveness.

  • Represent the department administration function as the first point of contact and subject matter expert in Residential Education. Collaborate with colleagues to find solutions to problems and resolve issues. Commit resources and provide information and/or training to Residential Education professional staff. May also represent the department administration function to external/internal stakeholders and constituencies. Respond in a timely manner to email, telephone, and in-person inquiries from students, student staff, Resident Fellows, professional staff, campus collaborators, etc.

  • Organize and/or participate in outreach activities that may include developing communications and training, and planning/promoting events for the department administration function, Residential Education, and/or Student Affairs.

  • Participate in development of budgets for the department administration function, monitor and approve expenditures, and process financial transactions. Evaluate alignment of spending with goals of function/department, Residential Education, and Student Affairs and suggest adjustments as necessary. Perform limited forecasting and provide recommendations that determine the budget.

  • May guide and train professional staff to perform various tasks and assignments related to their job responsibilities.

To be successful in this role, you will bring:

  • Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

  • Demonstrated ability to follow through and complete routine tasks.

  • Demonstrated ability to prioritize own work and multi-task.

  • Demonstrated ability to take initiative and ownership of projects.

  • Excellent organizational skills and attention to detail.

  • Ability to communicate effectively both orally and in writing.

  • Ability to routinely and independently exercise sound judgment in making decisions.

  • Demonstrated experience working independently and as part of a team.

  • Excellent customer service and interpersonal skills.

  • Basic analytical and problem-solving skills.

  • Proficient computer skills and experience with standard office software and email


  • This is a hybrid position requiring at least two days of on-site work and daily during designated periods during the academic year.

  • COVID-19 vaccination is required.

  • Able to drive a golf cart

  • Able to work evenings and weekends, as needed

How to Apply:

We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

  • Discovery and fun. Stroll through historic sculptures, trails, and museums.

  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time

  • Job Code: 4121

  • Employee Status: Regular

  • Grade: H

  • Requisition ID: 92842