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MSA PROFESSIONAL SERVICES Administrative Coordinator (2275) in Dubuque, Iowa

We are looking for a self-motivated, enthusiastic, resourceful and organized full-time (40 hours per week)Administrative Coordinatorin ourDubuque, IAoffice with travel required to ourQuad Cities, IAlocation twice per month or when needed.This person will assist our technical professionals with a variety of administrative tasks including word processing, specification editing, andoffice organization.Workinghours are between the hours of 8:00 am and5:00 pm Monday through Friday, times can be flexible. If you are detail oriented with the ability to problem solve, consider joining our team!

Thework you may do

  • Assisting engineers, team leaders, IT and marketing as needed
  • Responsible as the main point of contact forDubuque, and Quad Citiesoffices
  • Ability to maintain and meet project deadlines
  • Developing and maintaining office procedures to keep office running smoothly
  • Creating, proofreading and formatting a variety of engineering related documents; reports, letters, proposals, etc.
  • Scanning, copying, printing and filing documents including but not limited to contracts and proposals
  • Answering all incoming phone calls, greet and assist walk-in clients and guests
  • Handling incoming and outgoing mail and packages
  • Managing and ordering supplies for office and break room
  • Scheduling appointments, managing schedules for meetings and coordinating and planning office events including ordering lunch when needed
  • Scheduling repairs for general office space, equipment, and maintenance, and coordinating with vendors and suite landlord
  • Assisting with workstation setup and maintaining IT asset inventory
  • Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across 17 offices

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. AtMSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individuals race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at[]{rel="noopener" target="_blank"}

Equal Employment Opportunity/Affirmative Action Employer