Job Information
Davenport Community Schools Professional Secretary I, 10.5 months/year in Davenport, Iowa
Professional Secretary I, 10.5 months/year JobID: 11417
Position Type:
Secretarial/Clerical/ Professional Secretary I 10.5 Month
Date Posted:
10/3/2024
Location:
West High School
Closing Date:
Open Until Filled
7:15 am Start Time3:45 pm End Time8.0 Number of Hours/DayClerical Classification9-12 Grade Level
1/6/25 New Assignment Date
Currentsecretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2024-25, $17.83/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 10/3/24 THRU 10/10/24 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): 10/3/24 until position is filled.
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
Greet public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel.
Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Perform general and program specific clerical functions (copying, preparing documents, faxing, etc.) for the purpose of supporting building staff with necessary materials as requested.
Create spreadsheet for Teacher's Master Schedule each term (teacher classroom/duty/prep assignments)
Greet families new to West, assist counselors and Administration.
Assist offices with mass mailings, report card distribution, and schedule distribution.
Create and distribute weekly calendars, school and district event highlights, school newsletter, handbook, and assist with updating school website.
Enter student discipline data into Infinite Campus
Assist with and monitor and/or enter student information into Campus for the purpose of RTI block.
Prepare mail for pick up
Assist with registration duties. Wait on parents/guardians.
In charge of locker assignments for students. Keep records of used lockers and replace padlocks on lockers that are empty.
Assist with all end-of-year office functions.
Prepares written materials: Some examples include (Honors and Graduation programs, press releases, reports, memos, letters, rosters, requisitions, schedules, etc.)
Start-up, shut down, securing of office and machines on a regular basis.
Assist all other secretaries in the building when needed
Other duties as assigned by Principal & Associate Principals
Physical Requirements of Position:
Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds
Ability to hear and understand speech at normal levels in person and/or on the telephone.
Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone
Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
Excellent Attendance REQUIRED – must have an excellent attendance record.
Successful bidder or applicant will be required to take a computer test to demonstrate competence in Word, Excel, and Infinite Campus.
Experience with Infinite Campus, Excel, Word, Outlook, AESOP and willingness and ability to learn new systems as appropriate
Recognition of the need for strict confidentiality with respect to student, staff and parental rights and privacy as well as confidentiality of all conversation and hard copy information
Must be a team member and have good communication skills, both oral and written
Self-motivated, ability to work independently, Communicate clearly, both in writing and verbally
Flexibility in meeting the needs of students and the school
Ability to meet and interact positively with the public and to respond appropriately to students, staff and co-workers