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Davenport Community Schools Professional Secretary I, 10.5 months/year in Davenport, Iowa

Professional Secretary I, 10.5 months/year JobID: 11417

  • Position Type:

    Secretarial/Clerical/ Professional Secretary I 10.5 Month

  • Date Posted:

    10/3/2024

  • Location:

    West High School

  • Closing Date:

    Open Until Filled

      

    West High School or DepartmentProfessional Secretary I, 10.5 month Assignment Open10/3/24 Date

7:15 am Start Time3:45 pm End Time8.0 Number of Hours/DayClerical Classification9-12 Grade Level

1/6/25 New Assignment Date

Currentsecretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2024-25, $17.83/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 10/3/24 THRU 10/10/24 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): 10/3/24 until position is filled.

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

  • Greet public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel.

  • Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.

  • Perform general and program specific clerical functions (copying, preparing documents, faxing, etc.) for the purpose of supporting building staff with necessary materials as requested.

  • Create spreadsheet for Teacher's Master Schedule each term (teacher classroom/duty/prep assignments)

  • Greet families new to West, assist counselors and Administration.

  • Assist offices with mass mailings, report card distribution, and schedule distribution.

  • Create and distribute weekly calendars, school and district event highlights, school newsletter, handbook, and assist with updating school website.

  • Enter student discipline data into Infinite Campus

  • Assist with and monitor and/or enter student information into Campus for the purpose of RTI block.

  • Prepare mail for pick up

  • Assist with registration duties. Wait on parents/guardians.

  • In charge of locker assignments for students. Keep records of used lockers and replace padlocks on lockers that are empty.

  • Assist with all end-of-year office functions.

  • Prepares written materials: Some examples include (Honors and Graduation programs, press releases, reports, memos, letters, rosters, requisitions, schedules, etc.)

  • Start-up, shut down, securing of office and machines on a regular basis.

  • Assist all other secretaries in the building when needed

  • Other duties as assigned by Principal & Associate Principals

Physical Requirements of Position:

  • Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds

  • Ability to hear and understand speech at normal levels in person and/or on the telephone.

  • Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone

  • Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

  • Excellent Attendance REQUIRED – must have an excellent attendance record.

  • Successful bidder or applicant will be required to take a computer test to demonstrate competence in Word, Excel, and Infinite Campus.

  • Experience with Infinite Campus, Excel, Word, Outlook, AESOP and willingness and ability to learn new systems as appropriate

  • Recognition of the need for strict confidentiality with respect to student, staff and parental rights and privacy as well as confidentiality of all conversation and hard copy information

  • Must be a team member and have good communication skills, both oral and written

  • Self-motivated, ability to work independently, Communicate clearly, both in writing and verbally

  • Flexibility in meeting the needs of students and the school

  • Ability to meet and interact positively with the public and to respond appropriately to students, staff and co-workers

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