Department of State - Agency Wide Support Services Specialist in Arlington, Virginia
Summary This position is located in Foreign Service Institute (FSI), Office of the Executive Director, General Services Division in the U.S. Department of State. As a Support Service Specialist you may lead groups of projects or programs for which FSI is totally responsible, such as the parking program; facilities management, physical security, fire and safety; liaison with General Services Administration in regards to the George P. Shultz National Foreign Affairs Training Center facility, etc. Responsibilities Establishes and maintains liaison with Bureau of Administration (A), General Services Administration (GSA) landlords, and the facility's current engineering and maintenance contractors. Analyzes building/facility problems as they arise, evaluates potential impact on Foreign Service Institute (FSI) program operations, negotiates with A bureau and/or facility management contractor to resolve in the expeditious way possible. Responsible for the overall administration of the property management program for Foreign Service Institute (FSI) property and equipment and the institute's expendable supply program. Plans, coordinates and executes procurement and supply operations for the institute; serves as contracting officer's representative/government technical monitor for support services and space management. Coordinates office moves using design systems such as AutoCAD, facilities management systems for the layout of personal property, and the integration of telecommunications, computer, and /or audio visual requirements. Administers the security program for the institute, ensuring that management complies with the Department's security regulations. Requirements Conditions of Employment Qualifications Applicants must meet all the required qualification requirements, including education and any selective placement factors described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application. Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided you with knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communication. Examples of qualifying specialized experience include: Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures. Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization. Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc. Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization. Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities and equipment maintenance, etc. In addition, qualifying specialized experience must demonstrate the following: Experience planning, coordinating, and providing Property Management, procurement, and contracting advice and services. There is no substitute of education for specialized experience for the GS-12 position. Education See the qualifications section of this vacancy announcement for education requirements, if applicable. Additional Information For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov. If eligible, telework and remote work agreements may be permitted with supervisory approval. Please note that any approved remote work arrangement is subject to the locality pay area of the alternative telework worksite. If eligible, applicants to this announcement may be referred to other positions in other Bureaus/Offices in the Department that may require a higher security clearance. EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) – U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee’s information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.